SOUTH’s XC SKI MEET-

Saturday January 26, 2008

KINCAID)

To volunteer contact:  -

Kay McKim at:  kmckim@gci.net or 868-2511 (cell is 244-1903)

Phyllis Rogers (for concessions) at 345-4833

--

 

Race starts at 11am.  Here is the updated list of race times:

Girls A

 

11:00

Girls B

 

11:02

Boys A

 

12:00

Boys B

 

12:02

Girls C

 

1:00

Girls D

 

1:02

Girls Open

 

1:04

Boys C

 

1:30

Boys D

 

1:32

Open Boys

 

1:34

Pie Eating Contest in bunker (see below for rules)

Awards shortly after pie contest in the bunker.

Please work with other parents to spot each other when your child is skiing!

 

Provide doughnuts/muffins and coffee to Green Grunt Volunteers in Shack (9:15 am) (Need enough for 18 to 23 people

1._Jane Haines________________________________________ (doughnuts-(three dozen)  

2.__Laurel Dow_______________________________________(fruit/yogurt)

3. ____________________________________________(coffee)_(It works best to get the boxed coffee from Kaladi’s and they’ll provide the cups and sugar and creamer etc.)

 

Provide mid-day snack for Green Grunts (deliver anywhere from 11:30am to noon)

1.______________________________________________________(sliced meat)

2.______________________________________________________(cheese and bagels or bread)

 

Outdoor Coordinators (In or near the shack) 1st Shift(9:45 to 12:00)-Direct our South Parents to their spots outdoors.  Prepare result board for Race and may need to post times from Chief Timer-write times on posting board.  Fill in any spot you think needs filled near shack.  May need to ski the course to help set it.  Sara will tell you where she wants Course Controllers.  All Outdoor volunteers check in with them at the Shack—Need veterans here:

1._Mark Smith________________________

2.__Anne and Grant Yutrzenka__________

3.___ ____________________________

 

Outdoor Coordinators 2nd Shift (11:45am to 1:30pm) –make sure second shift helpers have arrived and transferred duties. May need to post times from Chief Timer-write times on posting board.  Fill in any spot you think needs filled near shack. All Outdoor volunteers check in with them at the Shack.  

 

1.Janet and James Dougherty

2. Kay McKim (I’ll be in a dark blue one piece coverall.)

 

OUTDOOR POSITIONS (NO EXPERIENCE NECESSARY—JUST LONG JOHNS!  Please remember to check in with your Outdoor coordinator before you start helping.)

A.  Start Controller-From Start List, Assist Starter by making sure the correct number is lined up and in position. “Mother” the racers with blankets if needed. Help tie Bibs, make sure all have bibs. Will use a bullhorn to call up racers.

          (10:30 am to 12:10pm- check in at 10:25 am at shack with Outdoor Coordinator)

1._______________Brian Hoefler ___________________________________________

2.________________Tami Vania_______________________________

3.________________Mike Vania______________________________

 

          (12:30 to 1:40)- check in with Outdoor coordinator))

1.______________Danita Martin_____________________________

2._______________Andrew or Tom Martin_____________________________

3._______________Janet Kelly____________________________

 

B. Sequence Recorder-Write down the Bib number of the finishers in the order they finish. (Three shifts as this can get cold!)

  (11:15 to 12:15 check in at 10:45 am at shack )

1.____ Roberta Wonders ______________

2._____ Mike Hanscam ________________

(12:15 to 1:15-check in with Outdoor coordinator at 12:05pm)

1.___________Len and Barb Story______________________________

2.___________________________________________

3.____________________________________________

 

(1:15 to 2:15pm- check in with Outdoor coordinator))

1._____________Janet and James Dougherty____________________________________

2._________________________________________________

 

C. Course Control and Security (within Stadium at key locations—See Outdoor Coordinator for locations. Stand at points that may be confusing or dangerous. Possible radio contact.  May need to check off from start list to insure racers complete entire course.  Sara will locate VESTS or other “in charge” gear.)

 

 (10:45 to 12:30pm but check in at 10am at shack)

1.___________John Harth  (??)______________________________

2.____________Lies Packer_________________________________

3.___________________________________________________

4.______________________________________________________

(12:15 to 2:30pm -check in at 12:15 at shack)

1.______Tawny Nicolaysen______________________________________

2._______Joy Backstrum________________________________________

3.________Angus Walker_______________________________________

4.______________________________________________________

 

D. BIBS Take off.  (take off, untie before putting in plastic trash bags, bring to bunker after your shift for Bib washer pick up.)

 (Check in at 10:30—Shift is from 11am to 12:45)

1.________Diane Ramey_______________________________

2._________Sue June______________________________

3.__________Alice Hanscam___________________________

 

(Check in at 12:30pm—Shift is from 12:45 to 2:30pm)

1._______Vicki Novak___________________

2.________Janet Dougherty (?)______________________

3._________Lies Packer____________________________

E.       Runners—help Outdoor coordinator or Green Grunts with anything….

1.___________John Harth (if not needed at security)____________________ 2.___________________________________________________

 

F.  Extra Helpers for Misc. chores (raking, crowd control, etc.)

1._________Marc June_________________________________________

2._____________________________________________________

3.______________________________________________________

 

INSIDE JOBS TO DO AT BUNKER, AT HOME, AND NSAA OFFICE

A.     INSIDE COORDINATORS:  To organize the whole inside concessions any way you want!  Any profits go into the Booster account. 

1.______Phyllis Rogers______________________________________

2.______Lisa Schultz (set up) and Gail Hoefler (clean up)_______________________________________

B.     Concession HELP (in Bunker)-

Set up and first shift 9:45am to 11:15am

1.__________Lisa Schultz______________________________________

2.__________Ellen Kirchner____________________________________

 

11:15am to 12:45pm

1.________Jamie Bjork______________________________

2._________Tara Orley______________________________

3.__________________________________________

 

12:45 to 2:15

 

1.____________Jacqueline Pudlo____________________________

2._____________________________________________

2:15  to end (Clean up, help w/ Pie contest/Awards in Bunker)

1.___________________Martha Massey______________________

2.___________________Gail Hoefler________________________

3.______________________________________________________



B. WASH BIBS (Pick up from Bunker after race is finished) ( YOU HAVE Two to three DAYS TO DO AFTER RACE.  Coordinate with Bib organizers after washed.)

1 _______________Elly Scott_______________________

2._______________Gail Hoefler ______________________________

3.__________________________________________________

 

C. ORGANIZE BIBS AT NSAA OFFICE  (or at home) and deliver to AMH for next race. (Few days AFTER RACE.) Takes about 2 hours total (Just coordinate with those on this list as to what you all do and when).

 

1.___________Sandy Ford_____________________________

2_________________________________________________

3.______________________________________________

 

D. Bring one Pie for pie contest.(need by 1pm in bunker)—___Martha Massey________.

 

E. South Tents/Heater/Propane and supplies pick up after race (see tent schedule for how to do.)

 1.__Families to do:

 

1.________Tara and Soren Orley (THANK YOU!)___2.__(Anyone who is around at near end of race, please help Tara take down.  This is a big job for just one!)